Personal Assistant - (International and Domestic Travel) Job at The Calendar Group, United States

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  • The Calendar Group
  • United States

Job Description

Our client is seeking an experienced, resourceful, and highly adaptable Personal Assistant to join a growing PA team supporting a fast-paced global lifestyle. This role is ideal for someone who thrives in dynamic environments, enjoys extensive international travel, and can anticipate needs before they arise.

The principal maintains a demanding and constantly moving schedule with no fixed home base, requiring a candidate who is exceptionally organized, proactive, and able to operate calmly under pressure. The ideal candidate has a resourceful  mentality, is comfortable with direct communication styles, and can seamlessly manage logistics, travel, and day-to-day support at the highest level. 

Responsibilities

  • Provide high-level personal and administrative support to the principal daily
  • Coordinate complex domestic and international travel arrangements, including private aviation, hotels, ground transportation, visas, and itineraries
  • Ensure seamless travel experiences by proactively managing check-ins, accommodations, reservations, and schedule changes
  • Handle day-to-day requests including dining, shopping, appointments, and lifestyle coordination
  • Anticipate the principal’s needs and resolve issues quickly and discreetly while traveling
  • Maintain constant communication and availability while on rotation
  • Coordinate with security, management, vendors, hospitality teams, and external partners as needed
  • Manage calendars, schedules, and last-minute logistical changes efficiently
  • Assist in creating structure and continuity within the growing PA team
  • Support operations in fast-moving and unpredictable environments with professionalism and composure

Qualifications

  • Prior experience as a Personal Assistant, Executive Assistant, Traveling Assistant, or similar high-level support role
  • Strong experience coordinating complex international travel and luxury logistics
  • Ability to thrive in a constantly changing, travel-heavy environment without a fixed base location
  • Exceptionally organized, proactive, and solutions-oriented
  • Calm under pressure with excellent problem-solving abilities
  • Comfortable working flexible hours across multiple time zones

Job Tags

Work from home, Flexible hours

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