Job Description

Office Coordinator/Administrative Assistant to Executive Team

United Ability is an organization that provides various services to individuals with disabilities. We are currently seeking candidates to join our team as an Office Coordinator/Administrative Assistant to Executive Team. In this role, the individual will provide administrative support for the CEO and entire Executive team and performs all aspects of Office Coordinator duties, including coordinating the Board of Directors meetings and committee meetings, coordinating re-credentialing and allocation for assigned grant requests.

Employees at United Ability are here to serve others through the everyday fulfillment of its mission. Together, we accomplish significant goals for the advancement of United Ability.

A career at United Ability also includes:

• Medical, dental and vision insurance
• 3 weeks paid vacation with additional paid sick time
• Subsidized childcare for eligible employees
• Life insurance, disability benefits, health and wellness programs
• Retirement savings plan with employer match
• Immediate app that allows you to draw your earned pay when you need it

Collaborating with other team members, you will:

• Performs Office Coordinator duties including maintaining the coverage schedule for the reception area, answering the main phone line and transferring callers, greeting visitors, ordering and stocking supplies, distributing incoming and outgoing mail, coordinating safety drills, maintains Admin Conference room calendar, assisting in meeting room set up, placing building work orders, and logging all incoming checks.
• Provides administrative support to the CEO and others in executive team management. Duties include typing or scanning correspondence, coordinating meetings, assisting with the CEO's calendar management, maintain and enter expense reports, compiling and uploading documentation for annual funding reviews, assisting with HR new employee orientation, assists with event and small group logistics, maintain Policies and Procedures, maintain monthly/quarterly/annual organizational data and reports, adding or removing staff from facility access system, updating the employee phone list, processing payment requests, etc.
• Provides administrative support for the UA Board of Directors, and standing committees. Serve as administrative support to UCPAL Board. Duties include arranging meeting rooms, and setting up AV equipment, coordinate catering and other meeting support/resources needs, coordinating quarterly data, reports and slide presentation for Board meetings, scheduling meetings, taking minutes, distributing minutes, tracking attendance, and providing general correspondence.

Applicant general qualifications include:

• Background and experience in providing executive level administrative support required
• Possess a "can-do" helpful and positive attitude required
• Ability to present a professional presence and demeanor to staff and visitors required
• Ability to keep confidential matters confidential required
• Excellent computer skills and working proficiency in Microsoft Office suite required
• Background providing administrative support to a Board of Directors highly desirable
• Notary Public certification desired
• Bachelor's degree desired
• Valid Driver's license required

Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position. Job duties may change at any time and without prior notice. New job duties may be added as needed.

Reasonable Accommodations:

Please also note that reasonable accommodation may be made to enable employees with disabilities to perform the position's essential functions.

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