Job Description
Job Type
Full-time
Description
Sisters of Notre Dame de Namur is a faith-based community dedicated to serving others, with the Ohio Province supporting its mission through prayer, education, justice, and compassionate outreach.
We are seeking a highly organized and mission-driven
Leadership Team Administrative Assistant to provide high-level administrative and organizational support to the Provincial Leadership Team. This role functions similarly to an Executive Assistant , serving as a trusted partner to leadership by managing schedules, communications, and key initiatives while supporting the seamless coordination of the Province's mission and leadership priorities.
Requirements
Key Responsibilities - Provide comprehensive administrative and logistical support to the Provincial Leadership Team, including preparation for meetings, assemblies, and board gatherings
- Draft, edit, and distribute professional, mission-driven communications and correspondence
- Attend meetings, record and distribute accurate minutes in a timely manner
- Maintain and update the Province database, ensuring accuracy of member, ministry, and contact information
- Generate reports and statistics to support leadership decision-making
- Manage calendars, schedules, and key deadlines for leadership
- Coordinate and maintain mailing lists, directories, and Province publications
- Oversee production of the annual Province Directory (target publication: September 1)
- Prepare forms, reports, and materials for dioceses and other official entities
- Organize and maintain electronic and physical files in accordance with record-retention guidelines
- Coordinate event logistics and provide support for major Province events, including: Annual Assembly, Province Chapter, Jubilee Celebrations, Founders Day, Staff events and other gatherings
- Support internal systems (e.g., First Class), including account setup, training, and liaison with system administrators
- Submit and track work orders and assist with office operations and facility needs
- Supervise the Front Desk Receptionist, including training, support, and annual performance reviews
Skills and Qualifications - Associate's degree in Business Administration, Communications, or a related field preferred, or an equivalent combination of education and 3-5 years of administrative experience supporting leadership
- 3-5 years of progressively responsible administrative experience, preferably supporting senior leadership or executives
- Strong organizational, problem-solving, and project management skills with excellent written and verbal communication
- High attention to detail with the ability to manage multiple priorities and work both independently and collaboratively
- Proficiency in Microsoft Office and database systems; experience with communication platforms, intranet, or content management tools preferred
- Familiarity with the Sisters of Notre Dame de Namur and/or faith-based organizations preferred
Why Work for Sisters of Notre Dame de Namur - Meaningful work in a supportive, mission-driven environment
- Competitive pay and benefits package
- Employer paid Life insurance, Short- and Long-Term Disability
- Employee Assistance Program (EAP)
- Eleven (11) paid holidays and double time for holidays worked
- Generous Paid Time Off Bank
- Defined contribution retirement plan
- Annual Performance Reviews with cost-of-living consideration
- Complimentary meal per shift
- Access to emergency financial assistance for qualifying hardships
Job Tags
Full time, Temporary work, Shift work