Job Description

About the Job

Job Summary :

The Data Entry Specialist accurately inputs, updates, and maintains client, debtor, and case information in firm databases and legal management systems. This role supports the firm's workflow by ensuring the integrity and accessibility of critical records and documentation.

Detailed Duties & Responsibilities:

• Enter data from account files, legal documents, and correspondence into firm databases.
• Verify accuracy of entered data and correct errors or discrepancies.
• Update case tracking systems with status changes, deadlines, and communication logs.
• Support team members with retrieval and formatting of electronic records.
• Maintain confidentiality of client and debtor data.
• Assist with actions, codes and database functions.
• Generate and distribute reports, letters, updates and other business related written communications.
• Document management (scans, email, upload), answer phones.
• Perform other administrative tasks as assigned.

KSAOs:

• Strong attention to detail and accuracy.
• Typing speed with high accuracy and ability to meet deadlines.
• Familiarity with database systems and legal case management preferred.
• Ability to handle confidential and sensitive information.

Education & Experience:

• High School Diploma/GED required.
• Prior data entry or administrative experience preferred.

Wage & Compensation:

Estimated Wage Range: $17.50-$24.00/hour

(Adjusted based on experience and legal wage requirements.)

Reasonable Accommodation Disclaimer:

The Law Offices of Gary A. Bemis APC is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals requiring accommodation in the application or interview process should contact Human Resources. Accommodations will be made in accordance with applicable federal and California law.

No Discrimination Policy:

The Firm is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, California state, or local law.

At-Will Employment:

Employment with the Law Offices of Gary A. Bemis APC is at-will. This means either the employee or the firm may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Job Tags

Local area

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